POLICIES and Procedures
4.7T, 7T and 9.4T Magnet Access
The Small Animal MRI Review Committee (SAMRC) must approve all
projects before they can be scheduled. All requests for new projects
should be made via an
online application form.
The form is automatically forwarded to Mark Does PhD for approval
by the SAMRC. If animals are involved, the form is also automatically
forwarded to Jarrod True for IACUC verification. If the project
is approved by both parties, Jarrod True creates a Project
Number (PN) for the project. With the project number you can reserve
time on the 4.7T, 7T, and 9.4T scanners.
The auto scheduling system works on a first-come, first-served
basis.
It is possible to book up to 4 weeks in advance.
Time slots available:
There are fixed starting and ending times for the Magnets.
Please book using the following slots:
9.4T: |
8:00 – 11:00 |
| 11:15 – 2:00 |
| 2:15 – 5:00 |
| 4.7T: |
8:30 – 11:30 |
| 11:45 – 2:30 |
| 2:45 – 5:00 |
7T: |
9:00 – 12:00 |
| 12:15 – 3:00 |
| 3:15 – 5:00 |
Animal assistance / technical assistance:
The calendar will be evaluated each Monday and Thursday at 3:00 PM to ensure adequate animal/technical support. For studies on Thursday or Friday, book in advance of Monday 3:00 PM; for studies on Monday, Tuesday or Wednesday, book in advance of Thursday 3:00 PM. If you book on shorter notice you will need to confirm with Jarrod, Jennifer or Richard to know if assistance is available.
Availability
The scanners are available between 8AM-6PM Mon-Friday.
Special approval is required for experiment time between 6PM-8AM Mon-Thursday, Friday after 6PM or on weekends.
A limited amount of magnet time may be available to collect pilot/feasibility data, or for development projects of broad interest.
Billing Fees
$100 per hour.
Cancellation Policies
If a scheduled experiment needs to be cancelled, it has to be
done 3 days in advance or replaced by another paid study. If none
of these actions are taken, scheduled charges will be incurred.
Please do not abuse the self-scheduling system by booking “placeholder”
slots, only to cancel some later. Users make plans based on the
schedule, and it is not fair to block slots if you are not planning
to use them.
Charging Exceptions
--If the magnet fails to run for an experiment that has been
previously tested.
--In the event that technical or animal assistance was not available
and this assistance was previously requested on the time request
form.
**ALL PROJECTS INVOLVING ANIMALS. Please submit a copy of your
IACUC to Jarrod True. It MUST include specific approval to run
on the magnet or your project will be held up.
Booking Procedures
Go to
http://faces.ccrc.uga.edu/
Use
group: VUIIS_CSAI
username: yours
password: yours
Click GO
Reading the Schedule
Select the magnet you want to use in “choose a schedule”.
The slots already booked are shown in different colors for different
projects. If you want to know who booked a particular slot, move
the mouse over the slot. Click on the slot to email the user who
has booked it.
Booking a Slot
To book a slot, click on the starting time (it turns yellow),
then make a click in the ending time. The starting and ending
times are shown in the window located in the right bottom of the
screen. After selecting the options for your slot you need to
click GO. The options are:
Animal monitoring (AM) only
Animal support (AS) only
Technical support (TS) only
AM and AS
AM and TS
AM and AS and TS
None of the above
Finally, click OK to see the schedule.
More than one account per user
Users who are working on different projects will have more than
one account. For example, if Bill is working in the projects “tumor”
and “gating” he will have two accounts: bill_tumor
and bill_gating. It is important to book using the right account,
because the billing is done by project.
